Comprehensive Data Protection and Recovery Services for Businesses in Dayton, Columbus, and Cincinnati
Safeguarding Your Business with Proactive Solutions and Robust Security Measures
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- Proactive Data Protection: Prevent data loss with automated, encrypted backups and regular recovery testing.
- Comprehensive Security: Advanced cybersecurity measures ensuring compliance with HIPAA, GLBA, CMMC, and PCI DSS.
- Immutable Backups: Protect against ransomware with read-only backup copies that cannot be altered or deleted.
- Air-Gapped Storage: Secure off-site backups isolated from primary systems to prevent unauthorized access.
- Rapid Data Recovery: Fast restoration services to minimize downtime and maintain business continuity.
Understanding the Importance of Data Protection and Recovery
In today's digital age, data is the lifeblood of your business. Capstone Technologies Group offers comprehensive data protection and proactive recovery services to ensure your business continuity and safeguard against cyber threats.
Proactive Data Protection: Prevent Issues Before They Arise
As a dedicated professional, you know that preventing data loss is far more efficient and cost-effective than recovering from it after the fact. Our proactive data protection services are designed to safeguard your critical information, so you won't have to worry about unexpected data loss disrupting your practice. By implementing robust security measures and conducting regular automated backup recovery testing—because an untested backup is like having no backup at all—we help you avoid the pitfalls that can lead to costly recovery efforts. Focus on serving your clients with confidence, knowing that your data is secure and your business is protected.
Why Choose Capstone for Data Protection & Recovery?
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Proactive Data Protection
Prevent data loss before it impacts your business. Our automated backup solutions encrypt your data right at the source, ensuring it's secure from the moment it's created. Backups are then stored safely in the cloud, on your preferred network-attached storage (NAS), or any location you choose. With bi-weekly or monthly recovery testing—because an untested backup is like having no backup at all—we ensure your critical information is always protected and readily recoverable, minimizing downtime and keeping your operations running smoothly.
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Comprehensive Data Security and Compliance
Protect all your digital assets while meeting stringent industry regulations. We provide solutions that encrypt your backups both in transit and at rest, fully compliant with HIPAA, GLBA, CMMC, and PCI DSS standards. This includes often-overlooked areas like cloud-based emails and online data from services like Microsoft 365 or Google Workspace, which aren't always automatically backed up. By securing every aspect of your data, we help you avoid "Gotcha" moments when critical information isn't covered, ensuring you stay compliant and your clients' sensitive information remains confidential.
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Customized Backup Solutions
One size doesn't fit all when it comes to data protection. Whether it's securing a CEO's sensitive documents, an assistant's important files, or servers hosting virtual machines, we tailor our backup and recovery services to your unique needs. We offer flexible storage options, including encrypted backups to the cloud, NAS devices, or other preferred locations. With our experience and personalized approach, we provide comprehensive protection across your entire organization, giving you peace of mind that all crucial data is safeguarded against loss or compromise.

"I wanted to take a moment to thank you again for the managed professional backup you convinced me to implement for my business. Whoever thought that within the next year a fire would destroy everything in my office. Capstone Technologies Group was able to recover all my client data and other important information to what it was before the fire, quickly and painlessly. And what a relief it was to be able to tell my clients that their information was safe and restored, no worries! Thanks so much."
Explore Our Comprehensive Managed IT Services
From proactive monitoring and support to advanced cybersecurity measures and data protection, our managed IT services are designed to optimize your IT infrastructure, safeguard your business, and ensure seamless operations. Partner with us to enhance efficiency, minimize downtime, and focus on your core business with peace of mind.
Proactive Data Recovery
Don't wait for disaster to strike. Protect your business data before problems arise with our proactive recovery solutions:
- Automatic, Encrypted Backups: We set up automatic backups that encrypt your data right on your devices, keeping it secure from the start.
- Multiple Storage Options: Choose where your backups go—cloud storage, your own NAS device, or both. We tailor solutions to fit your needs.
- Regular Recovery Testing: An untested backup is like having no backup at all. We perform bi-weekly or monthly tests to ensure your data can be restored quickly when needed.
- Fast Data Restoration: If someone accidentally deletes a file or a hard drive fails, we'll recover your data promptly to minimize downtime.
Comprehensive Data Security
Shield your business from cyber threats with our advanced security measures:
- Advanced Threat Protection: We use next-gen EDR managed by our 24/7 SOC to guard against malware, ransomware, and other cyber attacks.
- Secure Cloud Backups: Don't assume services like Microsoft 365 or Google Workspace automatically back up your data. We provide secure backups for your cloud-based emails and files.
- Compliance with Industry Standards: Our solutions meet HIPAA, GLBA, CMMC, and PCI DSS requirements, helping you stay compliant and protect sensitive information.
- Next-Generation Firewalls: We install firewalls that monitor and control network traffic based on advanced security protocols.
Immutable Backups: Your Defense Against Ransomware
Ransomware often targets backups to prevent data recovery. Our Managed Backup creates immutable backups—read-only copies that cannot be altered or deleted—ensuring your data stays safe even during an attack.
- Automatic Hourly Backups: We create immutable backups every hour, so your data is consistently protected without any extra effort from you.
- No Extra Hardware Needed: Our solution doesn't require additional equipment or complex setups. It's hassle-free and efficient.
- Covers All Data Sources: Protects servers, workstations, and cloud services like Microsoft 365 or Google Workspace—no data is overlooked.
- 30-Day Secure Retention: Each immutable backup is safely stored for 30 days, giving you ample time to detect and respond to issues.
- Restricted Access: Backups are isolated and can't be accessed by unauthorized users or malware.
- Expert Recovery Support: In case of data loss, our team assists you in restoring your data quickly to minimize downtime.
Air-Gapped Security: Extra Layer of Protection
Our backups are stored off-site in a secure cloud, creating a physical and digital separation from your primary systems:
- Off-Site Cloud Storage: Backups are kept in our private cloud, reducing exposure to local threats and disasters.
- Protected from All Threats: Backups aren't accessible through external interfaces, keeping them safe from hackers and internal errors.
- No Configuration Hassles: We handle all backup settings, so you don't have to worry about setup or maintenance (or swapping tapes).
- Reduced Attack Surface: Isolating backups minimizes the risk of them being compromised during an attack.
- Regulatory Compliance: Our methods help you meet standards like HIPAA, GLBA, CMMC, and PCI DSS, keeping you compliant and secure.
Why Choose Our Managed Backup Solution?
Our fortified backups give you peace of mind in a world where cyber threats are constantly evolving:
- Proactive Defense: Stay ahead of ransomware and other cyber attacks with backups that can't be tampered with.
- Business Continuity: Ensure your operations continue smoothly, even after a security incident.
- Cost-Effective: No need for extra hardware or labor-intensive processes—save time and money.
- Focus on Your Business: Let us handle data protection complexities while you concentrate on serving your clients.
Data Recovery Services
Restore lost data quickly to keep your business running smoothly:
- Quick Recovery for Deleted or Formatted Drives: If files are accidentally deleted or a drive is formatted, we can often recover the data promptly.
- Hard Drive Troubleshooting: For inaccessible hard disk drives (HDDs), we'll troubleshoot and attempt recovery to retrieve your critical information.
- Specialized Recovery for Damaged Drives: If there is physical damage to an HDD, we work with our trusted partners to recover any possible data.
- SSD and Flash Drive Recovery: Solid-state drives (SSDs) and flash drives require specialized equipment. We collaborate with experts equipped to handle these cases.
"Capstone Technologies has provided service since 2002. They were involved with the installation and maintenance of the network system and continue to provide excellent service at a reasonable cost. I have used their services in multiple businesses and have no hesitation in recommending Capstone Technologies Group. With all the new rules and regulations in relation to security, I am glad to have Brian and Capstone Technologies for all my IT needs."
Tailoring Data Protection Solutions Across Industries
We specialize in delivering unique managed backup services tailored to the distinct needs of various industries. Our expertise ensures that your data protection strategy aligns perfectly with your business objectives and compliance requirements.
Legal Data Protection Services
- Client Confidentiality: Secure storage and encryption of sensitive legal documents.
- Regulatory Compliance: Ensure adherence to legal industry standards like ABA Model Rules and GDPR.
- Secure Document Management: Implement robust systems for proper data retention and easy retrieval.
Medical Data Protection Services
- HIPAA Compliance: Secure handling and storage of patient data.
- Integration with Health Systems: Seamless collaboration with major medical networks and EHR systems.
- Regulatory Adherence: Compliance with healthcare standards like HITECH and HIPAA.
Financial Data Protection Services
- Data Security: Protecting sensitive financial information from cyber threats.
- Regulatory Compliance: Meet financial regulations like GLBA, PCI DSS, and SOX.
- Risk Management: Implement strategies to mitigate data breach risks.
SMB Data Protection Services
- Comprehensive Cybersecurity: Strong protection against data loss and cyber attacks.
- Scalable Backup Solutions: Services that grow with your business needs.
- Regulatory Compliance: Helping you meet necessary standards for data protection.
Frequently Asked Questions
Regular backups are essential because they protect your critical data from loss due to hardware failures, accidental deletions, cyber attacks, or natural disasters. By having up-to-date backups, you ensure business continuity and minimize downtime, keeping your operations running smoothly.
The frequency of backups depends on how much data you generate and how critical it is to your operations. For most businesses, daily backups are recommended. Our automated backup solutions can be set to back up your data hourly, daily, or at intervals that best suit your needs, including real-time, ensuring minimal data loss in case of an incident.
An immutable backup is a read-only copy of your data that cannot be altered or deleted. This is crucial for protection against ransomware and malicious attacks that target backups. With immutable backups, even if your system is compromised, you can restore your data from these secure copies, ensuring reliable data recovery.
We secure your backups through end-to-end encryption. Data is encrypted on your devices using AES-256 encryption before being sent over a secure connection to our storage locations. We also store backups off-site in our private cloud or your preferred location, adding an extra layer of protection. Our methods comply with industry standards like HIPAA, GLBA, CMMC, and PCI DSS.
Yes, we provide comprehensive backup solutions for cloud-based services like Microsoft 365 and Google Workspace. This includes:
- Emails from Exchange and Gmail: Ensure your important communications are securely backed up.
- Files from OneDrive and Google Drive: Protect documents, spreadsheets, presentations, and any other files stored in cloud drives.
- SharePoint and Teams Data: Safeguard shared files, collaboration spaces, and team communications.
On-site backups are stored locally on your own servers or storage devices, providing quick access and control but subject to any disaster that may befall your business. Cloud backups are stored off-site in secure data centers, offering protection against local disasters like fires or floods. We offer flexible options, including both on-site and cloud backups, to create a robust data protection strategy tailored to your business.
Our goal is to minimize your downtime. With our proactive backup solutions and regular recovery testing, we ensure that data restoration is as fast and efficient as possible. In many cases, we can recover your data immediately, depending on the size and nature of the data loss.
We offer data recovery services for situations like hard drive failures or accidental deletions. For hard disk drives (HDDs), we'll attempt recovery directly. If there's physical damage, we collaborate with specialized partners to recover your data. For solid-state drives (SSDs) and flash drives, which require specialized equipment, we'll work with experts to retrieve your information.
Ready to protect your business from data loss and cyber threats? Let us safeguard your critical information so you can focus on what you do best. We provide reliable, secure, and customized data protection solutions that keep your operations running smoothly.
Take the Next Step Towards Unbreakable Data Security
Don't wait until a disaster strikes. Contact us today to discover how our data protection and recovery services can secure your business's future.
Ready to book a free 30-minute consultation? Schedule now to get started.
Reach out to our expert team by phone. We're ready to discuss your needs and how we can support your business's growth and success.
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